You’re almost at the end of your time working in Japan—your departure date is just around the corner.
Why not take this chance to send a heartfelt thank-you message in Japanese to those who helped you along the way?
In this article, we’ll share five example messages tailored for your boss, coworkers, and close friends. Let’s wrap up your time in Japan with warm words of appreciation and leave on a high note.
Contents
Things to Keep in Mind Before Writing Your Farewell Email
Clearly express your gratitude
Saying goodbye isn’t just a formality—it’s a chance to show your appreciation and strengthen the relationships you’ve built in Japan.
Before writing, take a moment to think about who you want to thank and why. Including specific memories—like how someone helped you on a project, supported you during a tough time, or simply made your time more enjoyable—can make your message feel much more personal and sincere.
By reflecting on these experiences and including them in your message, you’ll be sharing more than just a thank-you—you’ll be sending a meaningful memory.
Timing matters
When you send your goodbye message is also important. If you send it too early, people might feel a little sad too soon. But if you wait too long, it could come off as inconsiderate or rushed.
A good rule of thumb is about one week before your departure. Try to be thoughtful about when your recipient might be busy or away (like during Japan’s long holidays or busy work seasons), and send it at a time that’s convenient for them—during business hours for colleagues or when friends are likely to be free.
💡 Cultural note: In Japan, face-to-face interaction is very important, especially in professional settings. If possible, it’s appreciated to first say goodbye in person or over the phone, then follow up with a farewell email. It’s seen as more polite and respectful.
Keep the connection going
If you want to stay in touch after you leave, be sure to mention that in your email! Saying something like, “I hope we can keep in touch” or “Let’s catch up online soon” lets the other person know you value the relationship beyond Japan.
You can also share your social media or email address to make it easier to stay connected. Mentioning a future visit—like “I hope we can meet again in Japan someday”—adds a nice hopeful touch and shows you’re serious about keeping the bond alive.
Sample Farewell Email to Your Boss
Subject: Farewell and Thank You
Dear [Manager’s Name],
I hope you’re doing well—this is [Your Name].
I wanted to let you know that I’ll be leaving Japan on [Date] to return home.
Thank you so much for everything you’ve done for me over the past [X] years. You’ve been incredibly supportive both professionally and personally, and I’m truly grateful.
When I first came to Japan, I didn’t know much about the culture or business customs, but your guidance helped me grow so much. I’ll carry what I learned from you with me into the next chapter of my life.
It was a real honor to work under your leadership, even if it was for a short time.
Wishing you continued success and all the best.
Sincerely,
[Your Name]
Sample Farewell Email to a Coworker
Hey [Name],
Hope you’re doing well! It’s [Your Name].
Sorry for the sudden message, but I wanted to let you know I’ll be leaving Japan on [Date] to return home.
Thanks so much for being there whenever I had a question or needed support. Working with you has been such a great experience, and I really appreciated your help.
I’ll miss being in Japan, but I really hope we can stay in touch.
Looking forward to catching up again sometime—maybe even in person!
Thanks again for everything 🙂
[Your Name]
Sample Farewell Message to a Friend
Hey [Friend’s Name],
How are you? It’s [Your Name].
This might be a bit sudden, but I’m heading back home on [Date].
Out of everything that happened in Japan, meeting you was honestly one of the best parts.
All the times we hung out, traveled around, and tried awesome food together—I’ll never forget any of it.
Even though I’m leaving, I really want to stay in touch. I’ll message you and let you know how things are going once I’m settled.
Thanks for everything. You made my time in Japan so special!
Talk soon,
[Your Name]
Wrapping Up: End on a High Note with Gratitude
Sending a farewell message before leaving Japan is a meaningful way to close this chapter and show appreciation to the people who were part of it.
Whether you’re writing to your boss, coworkers, or friends, choosing the right words and tone can make a big difference. Feel free to personalize the sample messages above—they’re just starting points. Adding your own touch will make them more heartfelt and memorable.
💡 Extra tip: In Japan, it’s common to give a little farewell gift (called “oseibo” or “okurimono”) or even a message board with handwritten notes and photos (called a “yosé-gaki 色紙（しきし）”) as part of your goodbye. It’s a warm and thoughtful gesture that can leave a lasting impression.
Hold onto your memories of Japan, and step into your next adventure with gratitude and excitement!
